University of California, Riverside

National Residence Hall Honorary

Highlander Chapter

 

By Laws


Article I-Membership

 

Section I

All active members of NRHH, as defined in Article III; Sections I-II of the Constitution, shall be entitled to the following privileges.

 

1.       Opportunity to run for and hold any office chair in NRHH if eligibility requirements are met.

a.     No Officer shall have lower than a 2.5 GPA.

b.     NRHH members who intend to run for or hold any officer position must be in good standing with the University and Housing.

c.     Advisors and Housing officials reserve the right to check grades on a quarterly basis and recommend that students who are not in good standing with Housing are not allowed to run for or hold any officer positions.

2.       Right to vote in full meetings or general NRHH elections.

3.       Any other privilege as granted by the Cabinet.

 

Section II

All NRHH members will have the opportunity to run for Cabinet, Director and Officer Positions and will be afforded any stipends towards their housing in accordance with Article.

 

Section III.

 

NRHH members interested in becoming a director must attend a one-day orientation as determined by the Executive Cabinet.

 

Section IV.

 

NRHH will consist of, but not limited to members from the three residence halls: Aberdeen-Inverness, Lothian and Pentland Hills.  Glen Mor Apartments will also be included because of it’s close proximity and involvement with the Residence Halls.

 

 

Article II-Meetings

 

Section I

NRHH shall meet weekly beginning each year no later than the second week of classes. No meetings will be held the week before finals week.

 

Section II

The President shall prepare an agenda and review all proposals for all regular meetings of NRHH and its board and committees.

 

Section III

Minutes must be approved and submitted to the President by the next Cabinet Meeting.

 

 

Article III-Committees

 

Section I

The elected officers will be designated to chair a committee.

1.       Director Publicity will be in charge of the Publicity committee.

2.       Director of Programming will be in charge of the Programming committee.

3.       Director of Recognition will be in charge of the Recognition and OTM committees.

 

Section II

The President will be responsible for having the following standing committees:

1.       Programming Committee will discuss and create proposals for programs. The members of this committee will lead any program held by the chapter.

2.       Publicity Committee will discuss and create all publicity related to the chapter and its programs.

3.       Recognition Committee will be in charge of creating and managing chapter recognition programs. In addition, those selected to also judge OTMs will be responsible each month to judge the locally submitted nominations.

When necessary, the President has the right to create flex committees.

 

 

Article IV-Funds

 

The NRHH account shall receive an allocation, specified by the Director of Housing.

 

 

Article V-General Elections

 

Section I

In regard to elections, the NRHH President shall coordinate the following:

1.       At the beginning of the Fall Quarter, hold general meetings and inform members of the director positions available.

2.       Inform the members of the process of signing up to run for the director positions. Applications will be available from the President. Members must sign a right of disclosure statement to release their grades in addition to signing an agreement of campaigning policies.

3.       Inform the members of the code of ethics included in Article V; Section II. Understand that if the code of ethics is not adhered to, the election may be considered void.

 

Section II

The following guidelines shall apply to all candidates and shall read as follows:

1.       Campaign materials may not be distributed or posted until one (1) week before election.

2.       The election publicity must be approved by the election committee and must adhere to the rules as outlined in the rules of Residence Halls Facilities.

3.       All election publicity shall be in accordance with fire regulations.

4.       All candidates shall be required to remove their campaign posters and materials from the Residence Halls within twenty-four (24) hours after the closing of the polls.

 

Section III

In the general elections, the candidates receiving the largest number of votes per office shall be declared the winner(s).

 

Section IV

If the President exercises the right to appoint the Cabinet, the following steps should be followed:

1.       Candidates will submit a letter of intent.

2.       The President, Vice President and an advisor will interview all candidates.

3.       The President, Vice President and an advisor will make final appointments.

 

 

Article VI-Executive Elections

 

Section I

1.       The steps for electing the President are:

a.       Candidates will submit a letter of intent.

b.       Candidates will make a presentation to the full NRHH prior to voting. After each presentation, there will be 5 minutes allotted for question and answer.

c.        After candidates leave the room, pros and cons will be discussed until the moderator has said pro then con 2 times without any given.

d.       Voting will be by secret ballot. Election is simple majority. Members may not vote unless they have heard all candidate presentations.

2.       The steps for electing the Vice President are:

a.       Candidates will submit a letter of intent.

b.       Candidates will make a presentation to the full NRHH prior to voting. After each presentation, there will be 5 minutes allotted for question and answer.

c.        After candidates leave the room, pros and cons will be discussed until the moderator has said pro then con 2 times without any given.

d.       Voting will be by secret ballot. Election is simple majority. Members may not vote unless they have heard all candidate presentations.

 

Section II

The Executive Cabinet elections application/selection process will start during the spring quarter.

 

Section III

In order for a member to vote for any elected position on the executive cabinet, they must have an active status as stated in Article III; Section I of the Constitution. Before the election, members must check in with the NRHH Executive Cabinet or advisor to verify active status.

 

Section IV

If an NRHH member is elected or appointed to an executive cabinet position and is selected as an alternate for any staff position, in order to keep their NRHH position, they must request to have their name removed from the alternate list within two weeks of their election/appointment.

 

 

Article VII-Officers

 

Section I

The Executive Cabinet of NRHH shall hold office for one (1) year. The term of office shall begin at midnight of the night of the annual Recognition Banquet and end at midnight of the night of the annual Recognition Banquet the following year. Only members of NRHH at UCR may hold an Officer position. No person shall hold more than one (1) elected position in NRHH simultaneously without the approval of the NRHH Executive Cabinet and advisors.

 

Section II

Officer Responsibilities

1.       President

a.     Shall be vested with the Executive Cabinet power of NRHH.

b.     Shall write an agenda and conduct all Cabinet and Executive Cabinet meetings.

c.     Shall be the official representative of NRHH.

d.     Shall be an ex-officio member of all committees.

e.     Shall have the power to appoint special executive committees and chairpersons and all standing executive committees.

f.     Shall have the power to call and administer all NRHH elections.

g.     Shall serve as the ASUCR liaison as well as communicate with Student Life and Leadership and the Director of Housing.

h.     Must serve three (3) weekly office hours.

i.      Shall transition the new President following elections at the end of Spring Quarter.

j.      Shall maintain active and timely communication with the National Communication Coordinator, NCC.

k.     Shall be an active member in good standing during the entire term of office.

2.       Vice President

a.     Shall assist the President where needed and preside over chapter meeting in the absence of the President.

b.     Shall handle the finances of the chapter, prepare an annual budget and supervise the collection and distribution of NRHH funds in accordance with the NRHH Constitution and By Laws.

c.     Shall oversee committees and coordinate chapter events.

d.     Shall attend all chapter meetings, Cabinet meetings and Executive Cabinet meetings.

e.     Shall take minutes and attendance during chapter meetings.

f.     Shall keep a database of membership activities.

g.     Must serve three (3) weekly office hours.

h.     Shall coordinate all communication within the chapter.

i.      Shall keep current lists of all members.

j.      Shall be an active member in good standing during the entire term of office.

3.       Director of Programming

a.     Shall plan and coordinate all NRHH programs.

b.     Shall act as a liaison between the PCs and NRHH.

c.     Shall attend all NRHH chapter meetings and Cabinet meetings.

d.     Shall serve two (2) weekly office hours.

e.     Shall write a biweekly report.

f.     Shall write an end-of-quarter report.

g.     Shall chair the Programming Committee.

4.       Director of Publicity

a.     Shall publicize all NRHH programs

b.     Shall chair the Publicity Committee.

c.     Shall serve two (2) weekly office hours.

d.     Shall attend all NRHH chapter meetings and Cabinet meetings.

e.     Shall write a biweekly report.

f.     Shall write an end-of-quarter report.

5.       Director of Recognition

a.     Shall chair the Recognition and OTM Committees.

b.     Shall plan and coordinate all recognition programs and activities.

c.     Shall submit all Campus Winner OTMs to the regional office.

d.     Shall head the organization of the annual Recognition Banquet.

e      Shall attend all NRHH chapter meetings and Cabinet meetings.

f. Shall serve two (2) weekly office hours.

g.     Shall write a biweekly report.

h.     Shall write an end-of-quarter report.

 

Section III

If any officers are found to be incompetent, they can be removed by a three-fourth vote by NRHH members or Cabinet. All officers must be a student in good standing with Housing and the University and will be removed if they are not. New Officers will then be elected, or appointed at the President’s discretion, should an officer resign or be removed. All housing room and board entitlements will cease after an officer leaves office.

 

Section IV

All Executive Cabinet members shall receive a discount on room and board fees as determined by UCR Housing. These discounts are negotiated between the NRHH President and the Director of Housing. Officers my be in good standing academically to receive any discount.

 

 

Article VIII-Amendments

 

Section I

The UCR NRHH By Laws may be amended at a full chapter meeting by a two-thirds vote, provided that the proposed amendment has been read at the preceding meeting.

 

Section II

At no time may an amendment be voted on if the three-fifths quorum does not exist.

 

Section III

An amendment of the Constitution and By-Laws shall be numbered according to the year, month and day on which the amendment was passed.